How to Organize Your Time

organize-time.jpg

One of the things I like to do with my time is to organize it into blocks. Today I’m going to teach you how I do this because having a structure to my day helps me achieve that feeling of balance.

Before I dive into how to organize your time, I want to touch on this topic of balance.

Balance is a feeling.

I want you to let that sink in for a moment.

Balance is not spending 3 hours a day on your house, 3 hours a day with the kids, and 3 hours a day on your business.

Balance is looking at your roles and life categories and feeling like they are close to 10.

So, how do you block your time for a feeling?

Remember, time is a mental construct. It’s going to pass depending on how you feel about it.

If your head is spinning, that’s okay.

Organizing is just math. Let’s organize your time, and come back to this balance thing.

 
organize-your-time.jpg
 

divide

First, divide your day into sections. Morning, day, afternoon, evening, and night. Assign a time limit to each one.

For example, your morning time would start at the time you wake up and go all the way to where your afternoon time begins. For me, my morning is from 5am until 11am.

roles

Then split each section according to your roles. For instance, in the morning you might have your self care time. Maybe you want to do the housework. You have to get your kids up and out the door.

Make a list of everything you do in this section and categorize it by role.

Here’s what it looks like for me in the morning:

self: wake up, workout, shower, dress, self coach

work: power hour

kids: wake kids, breakfast, school, play with Elinor + Frankie, lunch

home: start laundry, home blessing, clean up breakfast + lunch

limit

Now, you want to give each task a time limit because you want to make sure you can get everything done before your next time section.

My self time goes from 4:40 to 6:00. My work time goes from 6:00 to 7:00. And then kids and home goes from 7:00 to 11:00

Ask yourself how long you’re going to spend working out, showering, getting dressed. Make sure you can do what you want to do within the time you allow for it.

card

The next thing you can do when you are organizing your time is to create a card with this information on it. This is your morning routine. I actually have two cards for my morning section.

The first one is my self time and my work time. The second one is my kid time and my home time.

Then every morning, you want to have your card in front of you so you can tell yourself how you want to be spending your time. Your brain is not going to want to do this. You’re going to want to sit and have a cup of coffee when the kids are getting ready for school.

Or, you’re going to want to sit and have a cup of coffee after they leave and the house is quiet.

Remember how we talked about indulging in the overwhelm last week? The only way to create the habit of doing what you have planned is to start doing it.

You do not have to feel like doing it. You just do it anyway.

When you keep doing it, you will create a habit. Pretty soon, every morning when the kids are eating you will be unloading the dishwasher. When they are heading out the door, you will be starting the laundry.

You’re not going to be sitting and drinking your coffee thinking about all the things you should be doing. You’re going to be doing them and checking them off your list so when your next work time rolls around, you can work.

Okay, if you to follow this process, you will organize your time.

There are five steps:

  1. Divide up your day into sections.

  2. Organize each section into roles and tasks.

  3. Make sure you can complete everything within the time you allow for.

  4. Create a routine card.

  5. Do your routines.

This is exactly how I organize my time. I always know exactly what I should be spending my time on at any given moment. 

Now, lets touch back on that balance thing.

I know what I’m going to want to do. I’m going to want to go right to work as soon as the kids head to school. But I also know I’m not going to be able to accomplish anything with my baby awake.

So even though I think I need to work more to get ahead, I actually have to work less and be more efficient. 

When I’m trying to work when my baby is up I throw my balance off because I get angry and I don’t finish tasks. When I’m angry, I don’t want to be mom. When I don’t feel like being mom, I ignore my kids. When I ignore my kids, they just want my attention even more. That makes me want to hide even more and when I do that I start ignoring my house.

See where this is going?

So even though my business is my number one priority, I’m actually spending more time with my family and my house because if I don’t, the scale tips and the balance is off.

Balance is a feeling, it is not equal time spent.

Okay. Organize your time, and leave some comments if you want more help with balancing your time.